Privacy Policy

Last updated: 16-10-2026

Global Education Fest respects your privacy and is committed to handling your personal information responsibly. This Privacy Policy explains how we collect, use, share and protect information when you visit https://globaleducationfest.com, contact us or participate in our events and activities.

The website and event are operated by [AKS Education], referred to in this policy as “we”, “us” or “our”.

1. Information We Collect

Depending on how you interact with us, we may collect:

• Contact details: Your name, email address, telephone number, city and country.
• Professional details: Your designation, organisation, school or institution.
• Enquiry and participation details: Information submitted through contact forms, event registrations, partnership enquiries and stall booking forms.
• Award nomination information: Professional achievements, biographies, photographs and supporting documents you submit.
• Transaction information: Billing details, payment status and transaction references where payments are involved.
• Communication preferences: Newsletter subscriptions, consent choices and requests to stop receiving promotional messages.
• Technical information: IP address, browser type, device information and website activity collected through website logs and, where enabled, cookies or similar technologies.

Please provide only information relevant to your enquiry or participation. Avoid submitting identity documents, financial credentials or personal information about students or other individuals unless specifically requested and necessary.

If you submit information about someone else, ensure you have the appropriate authority and have informed them about its intended use.

2. How We Use Your Information

We use personal information for the purposes relevant to your interaction with us, including to:

• Respond to enquiries and provide assistance.
• Process registrations and manage event participation.
• Discuss partnerships, sponsorships and exhibition opportunities.
• Review award nominations and communicate nomination outcomes.
• Manage bookings, payments, invoices and related records.
• Send confirmations, programme information and essential event updates.
• Send newsletters and promotional communications where you have opted in or where otherwise permitted by applicable law.
• Maintain website functionality, understand website use and prevent misuse.
• Meet applicable legal, accounting and regulatory requirements.

Where consent is required, we will request it for the relevant purpose. Submitting an enquiry or registering for an event does not automatically subscribe you to unrelated promotional communications.

3. Newsletters and Marketing Communications

If you subscribe to our newsletter or choose to receive promotional updates, we may contact you about Global Education Fest, including event announcements, speakers, awards and participation opportunities.

You can unsubscribe using the link provided in our marketing emails or contact us using the details below. To stop promotional WhatsApp messages, reply STOP or contact our team.

Opting out of marketing does not prevent us from sending essential communications about an existing registration, booking, nomination or enquiry.

4. When We Share Information

We may share relevant information with:

• Service providers: Providers supporting website hosting, form management, communications, registration, payment processing and event operations.
• Award reviewers: Authorised jury members and administrators who need nomination information for assessment.
• Event delivery teams: Staff, venues and contractors who require limited information to organise your participation.
• Authorities and professional advisers: Where necessary to meet legal obligations, resolve disputes or protect legitimate rights.

Service providers acting on our behalf are expected to handle information only for the agreed purpose and protect it appropriately.

We do not sell your personal information. Sharing contact details with sponsors, exhibitors or partners for their independent marketing requires a separate choice or another valid legal basis. Participation alone does not provide blanket permission for such sharing.

If you choose to share your details directly with an exhibitor or allow them to scan your badge, their privacy practices will apply to the information they collect.

5. Award Profiles, Photographs and Event Recordings

Where an award, speaking engagement or other participation involves publishing your name, designation, institution, biography or photograph, we will explain the intended publication and obtain permission where required.

Events may include photography, filming or livestreaming. Where these activities take place, we will provide appropriate notice and obtain consent where required.

Please contact us before the event if you have concerns about being photographed or recorded. We will explain available arrangements and consider requests concerning identifiable images under our control.

6. Cookies and Third-Party Content

Our website may use cookies and similar technologies to support essential functions and, where enabled, measure website performance or advertising effectiveness.

Where required, we will ask for consent before using non-essential cookies. You can also manage cookies through your browser settings. Disabling essential cookies may affect certain website functions.

Embedded videos, maps, social media features and external services may collect information under their own privacy policies.

7. Payments

Where online payments are offered, the payment provider processes payment information under its own privacy policy. We may receive transaction references, payment status and details needed for invoicing or reconciliation.

Do not send card security codes, passwords or one-time passwords through our enquiry forms, email or WhatsApp.

8. Information Security and Retention

We use reasonable technical and organisational safeguards appropriate to the information we handle. No website, storage system or communication method can be guaranteed completely secure.

We retain personal information only for as long as necessary for the purpose for which it was collected, including managing participation, addressing enquiries and meeting applicable recordkeeping requirements.

When information is no longer needed, we delete it, anonymise it or otherwise dispose of it securely, subject to applicable legal requirements.

9. International Processing

Some service providers may store or process information outside your country. Where this occurs, we take steps required by applicable law to protect the information and comply with relevant transfer restrictions.

10. Your Choices and Privacy Requests

You may contact us to request access to, correction of or deletion of your personal information, withdraw consent, stop marketing communications or raise a privacy concern.

We will assess and respond to requests under applicable law. We may need to verify your identity before acting. Some records may need to be retained for legal obligations or unresolved transactions.

Withdrawing consent does not affect processing already lawfully completed. It may affect our ability to provide a service that depends on that information.

Where applicable law provides additional rights or a right to complain to a competent authority, those rights remain available to you.

11. Children’s Information

Our website forms are intended for adult educators, professionals and institutional representatives.

Please do not submit personal information about anyone under 18 unless an activity specifically requests it and the necessary parent or guardian permissions have been obtained.

If you believe a child’s information has been submitted without appropriate authorisation, contact us so we can investigate and take appropriate action.

12. External Links

Our website may link to other websites. Their owners are responsible for their own privacy practices. Please review their policies before submitting personal information.

13. Changes to This Policy

We may update this Privacy Policy to reflect changes in our activities, technology or applicable requirements. The latest version will appear on this page with a revised update date. Where required, we will provide additional notice or request fresh consent.

14. Contact Us

For privacy questions, requests or complaints, please contact:

Please use the subject line “Privacy Request” when emailing us.